As soon as your home university has selected you for a mobility, you will be officially nominated to the University of Cologne. Once we have reviewed your nomination, you will receive an e-mail with further information about the registration process at UoC and the next steps.

Application for Admission
You then have to apply for admission to the University of Cologne through the online application portal KLIPS 2.0. Please pay attention to the application periods (deadlines):

• Winter term or full academic year: May 15 until July 15
• Summer term: November 15 until January 15

A step-by-step guide on how to apply for admission will be sent to you via e-mail beforehand.

Admission
You can track the status of your application in your KLIPS 2.0 applicant account. As soon as your application has been processed, you will receive an e-mail notification and can download your letter of admission from KLIPS 2.0.

After your admission, please follow these three steps to enrol at the University of Cologne:

1. Pay the social fee: Pay the social fee by bank transfer as soon as possible. You will find the bank details in your applicant account in KLIPS 2.0.
2. Request electronic reporting of your health insurance status: If you are under the age of 30, please contact a German statutory health insurance company and either buy insurance there or have your foreign or private health insurance policy approved and confirmed. Following your request, the company will electronically report your health insurance status to the University of Cologne. For further information on the reporting procedure, click here.
3. Upload the application for enrolment: As soon as your payment of the social fee has been registered your health insurance status has been reported (both processes may take up to two weeks!), you can download the application for enrolment in KLIPS 2.0. Please sign the application and then upload it back to your KLIPS 2.0 account.

Once you have completed your enrolment, your KLIPS applicant account will be deactivated, and you will receive an automated e-mail from the University of Cologne containing a PIN number. Please use this PIN number together with your matriculation number to activate your electronic student account (instructions).

Your student account (username and password) gives you access to all the university's online services, such as the KLIPS student desktop, ILIAS E-Learning, S-Mail and Wi-Fi as well as its IT facilities, including computer workstations at the University of Cologne's IT Center and software.

University E-mail Address (S-mail)
Along with your student account, you will get a university e-mail address ("S-Mail") consisting of your username and the ending "@smail.uni-koeln.de". Please note that many official e-mails from the University of Cologne will be sent to your S-Mail address! Make sure to regularly check your S-Mail inbox through the e-mail system of the University of Cologne (SOGo).

Once you have activated your student account, please set up multi-factor authentication with Cisco Duo. You will need this to log in to the KLIPS student desktop.

1. Download the “Duo Mobile” app to your mobile device (Android / Apple).
    
2. Contact the IT Center University of Cologne (ITCC) and request an enrollment e-mail for initial registration with Cisco Duo:

   • To ensure that no unauthorized third party can request multi-factor authentication, please prepare a handwritten letter with the date and your signature, in which you ask the ITCC to send you an enrollment e-mail for Cisco Duo. You can use the template below for this purpose (please write this letter by hand and make sure you sign it):
     
     Dear Sir or Madam,
     
     I, First Name Last Name (born dd/mm/yyyy), would like to request an enrollment e-mail for initial registration with Cisco Duo. I am currently abroad until the start of the semester and am therefore unable to register on campus. Please find attached a scan of my ID card/passport.
     
     Thank you very much.

     Kind regards,

     Place, date, signature

   • Next, take a photo or scan the letter and upload it along with a photo or scan of your passport or ID card using this contact form. When filling out the contact form, be sure to provide your correct name, your UoC username (from your UoC student account), and the e-mail address where you can best be reached (you will receive a registration link that is valid for only 24 hours).
      
3. Follow the further instructions provided by the ITCC. 

Once you have set up multi-factor authentication with Cisco Duo, you can download your student ID from KLIPS 2.0. To do so, please log in to KLIPS 2.0 with your student account login details and click on "Certificates". There you can download your certificate of enrolment. On the 2nd page of your certificate of enrolment you will find your student ID.

The semester ticket is your digital ticket for public transport throughout Germany (regional and local trains and buses, no intercity trains). It is valid from October 1 to March 31 in the winter semester and from April 1 to September 30 in the summer semester. The price of the semester ticket is included in the semester fee that all students must pay upon enrolment.

After your enrolment, an activation and download link for the semester ticket will be sent to your S-mail address. If you follow the link, you will have to enter the login details of your student account and can then download the semester ticket to a wallet app on your mobile device.

Please note that the semester ticket is only valid in digital form (e.g. as a download in your wallet app) and may not be printed. A screenshot is not permitted either. In the event of a ticket inspection, you will need to show the digital ticket on your mobile device and your ID card/passport.